Collaboration with Office 365

 Collaboration with Office 365

What is Modern Workplace?

• A Modern Workplace is a complete, intelligent solution that

empowers everyone to be creative and work together,

securely Unlock creativity Built for teamwork.

• Modern Workplace provides integrated simplicity and

intelligent security for Microsoft Office 365 + Windows 10

+ Enterprise Mobility + Security (i.e. EMS).

• The image shows the illustrated benefit of Modern

Workplace.

• There are some corporate facts recognized by Microsoft

„ Fact1 : When employees feel enabled to do their best work,

they are engaged and satisfied.

„ Fact2 : Providing employees a digital, flexible workplace

(like remote working/ work from home), results in higher

productivity.

„ Microsoft Core Services Engineering works to provide

seamless communication and multi-device experiences to

help bring teams together, enable productivity, and help

drive digital transformation. The goal of Modern Workplace

is to create an environment in which employees can enjoy

secure, highly reliable platforms for exchanging ideas,

having conversations, collaborating, and doing their best

work.

Office 365 core Components

• Office 365 is the brand name Microsoft uses for a group of

subscriptions that provide productivity software and related

services.

• For consumers, the subscription allows the use of Microsoft

Office apps on Windows, macOS, iOS, Android and

Windows 10 Mobile, provides storage space on the

OneDrive file hosting service.

• As illustrated from the image, the Office 365 consists of

broader categories like,

o Exchange Online

o Skype for Business

o Office 365 Pro Plus Apps

o Microsoft teams for online collaboration

o Azure AD.

Office 365 Apps

o Most popular apps included in Office 365 to enhance the

productivity is:

„ Outlook Mail – this app provides OWA (Outlook Web App)

mail access to the authorized users.

„ Calendar – provides the access to schedules and tasks to

individual users and team (for which the user is member of).

„ People – the purpose of this app is to discover the people

and collaborate.

„ Yammer – is a private social network for organizations and

is built around open communication. For example, you can

use it to efficiently resolve support issues, gather feedback

on projects and documents, and spread best practices.

„ Microsoft Planner – is a tool that gives users a visual way

to organize teamwork. Teams can create new plans,

organize and assign tasks, share files, chat about what

they’re working on, set due dates, and update status.

Microsoft Planner also offers the ability to associate

documents with specific tasks, edit them together, and have

conversations around tasks.

„ Delve – Microsoft Office Delve is a data visualization and

discovery tool that incorporates elements of social

networking and machine learning with the search capability

of the Microsoft Office 365 suite.

„ Exchange Online – is a hosted messaging application that

provides organizations with access to the full-featured

version of Exchange Server.

„ Office 365 Groups – Essentially, Office 365 Groups are a

shared workspace for email, conversations, files, and events

where group members can collectively get work completed.

You can use groups to collaborate with people across your

company. For example, you can create a group for your

sales team and invite other Office 365 users to join the

group, and then share documents, conversations, meeting notes, and OneNote information related to specific accounts

or opportunities. According to Microsoft, Groups works with

any entities, even custom ones.

„ OneDrive - OneDrive is Microsoft’s online Cloud storage

product and is available for free to all owners of a Microsoft

account. It was previously called SkyDrive but was rebranded in 2014. OneDrive offers users a simple way to

store, sync, and share files with other people and devices

on the Web. OneDrive is the central point for hosting and

sharing files online when using Microsoft’s services and

applications. The only way to access it “independently” is

using a web browser. Simply go to the OneDrive website,

enter your Microsoft account credentials, and sign in.

„ Skype for Business - Skype for Business, formerly known

as Microsoft Lync, is a unified communications (UC)

platform that integrates common channels of business

communication and online meetings, including instant

messaging (IM), presence, voice over IP (VoIP), voicemail,

file transfers, video conferencing, web conferencing, and

email.

„ SharePoint Online - SharePoint Online is a cloud-based

service that helps organizations share and collaborate with

colleagues, partners, and customers. With SharePoint

Online, you can access internal sites, documents, and other

information from anywhere (at office, at home, or from

mobile device).

„ Power BI - Power BI is a suite of business analytics tools

that deliver insights throughout your organization. Connect

to hundreds of data sources, simplify data prep, and drive

ad hoc analysis. Produce beautiful reports, then publish

them for your organization to consume on the web and

across mobile devices. Everyone can create personalized

dashboards with a unique, 360-degree view of their

business.

The universal toolkit for Teamwork

• It shows the Microsoft 365 universal toolkit, that comprises

of:

„ Outlook – for Email and Calendar with ToDO lists.

„ Sharepoint – used for Intranet and Content Management.

„ Yammer – is used for corporate chats to connect across the

Organization.

„ Office Apps is represented by Word, Excel, Powerpoint,

OneNote etc. The best part is all collaborated users can CoAuthor the similar document.

„ Teams – Microsoft Teams is the Hub for Teamwork.

• Additionally, Office 365 groups, Microsoft Graphs, Security

and Compliance are the additional features in Office 365.

Office 365 Subscriptions

• Microsoft’s has Office 365 descriptions is the Business

category, which includes Office 365 Business, Office 365

Small Business Premium, and Office 365 Midsize

Business. All of these editions are licensed for business

use and they’re designed to accommodate anywhere from

25 to 300 users.

• Additionally, Office 365 plans in the Enterprise category are

the most fully- featured (and therefore most expensive)

plans available but they give larger enterprise that may have

more excessive compliance and regulatory concerns a

solution that they may be more comfortable with adopting

than competitive offerings, especially if they already have a

large on-premise AD infrastructure.

• Some important features of Office 365 Enterprise plans:

„ Skype for Business Cloud (now Microsoft Teams) PBX and

PSTN conferencing (PSTN calling is available as an add-on

in E3 and E5)

„ Advanced Information Protection